Job Interview Letters
After an interview, you might wish to send some follow-up
correspondence in order to solve a problem or to present a proposal.
We have already shown you some examples of thank-you letters and notes
that were sent following an interview. In some cases, a longer or more
detailed letter would be appropriate. The objective of this type of
letter is to provide additional information or to present a proposal.
In some cases, you could submit a comprehensive proposal that would
essentially justify your job. If there were already a job opening
available, you could submit an outline of what you would do if hire.
If no job were available, you could submit a proposal that would
create a job and state what you would do to make hiring you pay off.
How to Use Email and Regular Mail for Follow-up Letters Many
hiring managers prefer correspondence via email. It's easy, free and
instantaneous. Therefore, if the timeline on hiring is short, email
would have an advantage over regular mail. When you are interviewed
and the employer gives you his or her card with an email address,
corresponding via email is generally acceptable. However, if you have
a formal cover letter or thank-you note template and send these as
email attachments, make sure they are in a universal format such as
Microsoft Word, WordPerfect, Rich Text, Adobe PDF or HTML. Always
mention the format of your letter in your email message. If you are
ever in doubt about whether an employer can open your attachments, you
should directly type or copy the follow-up letters into the body of
your email. In writing such a proposal, you must be specific in
telling the hiring manager what you would do and what results these
actions would bring. For example, if you proposed you could increase
sales, how would you do it and how much might profits increase? Tell
employers what you could accomplish and they may just create a new
position for you. It happens more often than you probably realize.
Whatever the situations, your post-interview letter should present
any concerns the employer may have had with you during the interview
in a positive light. For example, if the employer voiced concern over
a lack of specific experience, you would address his or her concern by
stating that you are a quick study, self-motivated, and
detail-oriented. Once you have put the employer's concerns to rest,
reinforce your interest in the job (if your are sending a
post-interview letter). Include a statement like, "After hearing more
about the job, I am even more certain my skills and education will be
beneficial to your company. I am eager to begin working for you and
will call next Monday to inquire about the hiring decision."
Sample Letters
March 12, 2005
Ms. Veronica Jennings
ABC Company
123 Aspen Avenue
Laurel, Maryland 20708
Dear Ms. Jennings:
Thank you for meeting with me last Friday to discuss the position of
project manager with your company. The position sounds interesting and
challenging. I believe my knowledge of financial operations will prove
to be an asset to your marketing department. I also appreciated the
tour of your company. It gave me valuable insight into the workings of
your company and further increased my desire to become a part of your
organization.
Our discussion has strengthened my interest in this position, and I
would welcome the opportunity to proceed to the next step. Again,
thank you for the time and courtesy extended to me. I look forward to
meeting with you again.
Sincerely,
(Signature)
Michael Kennedy
March 12, 2005
Mr. Brian Andersen
Andersen and Collins
246 Walker Road
Cleveland, Ohio 44111
Dear Mr. Andersen:
Thank you for the opportunity to discuss the opening for a sales
representative in your company. I enjoyed meeting with you and
learning more about your company and its products.
My education, as well as my experience working as a customer service
representative during my summer internship with the Coleman Company,
will allow me to make a significant contribution to your company over
time. My enthusiasm and interest in this position have increased and
strengthened after our interview.
I want to reiterate my strong interest in the sales position and in
working with you and your staff. Please contact me if you have any
additional questions. Again, thank you for the interview and your
consideration.
Sincerely,
(Signature)
Thomas Ramirez
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